LPC Volunteer Staff Service Agreement
You should feel free to have this agreement reviewed by a lawyer or other advisor
Lone Prairie Camp Ltd (LPC) is a Christ-centred, registered charity that seeks to facilitate life-changing encounters with the Triune God in an environment distinct from that of normal day-to-day experience. We are committed to helping equip people for service to their family, the Church and their community. We desire to bring glory to our Lord and King by pursuing this call faithfully and with excellence while modeling Acts 2 style community.
Lone Prairie Camp Ltd. (LPC) - Organization offering the position, CRA charity number 815987425 RR0001
Staff – The term “staff” is used to refer to both volunteer & paid positions
Service/Serving – Refers to both volunteer work & paid employment
Starting position will be Volunteer , reporting to . I understand that any grievances I have must be directed only to my supervisor and/or his/her supervisor(s).
This agreement is from to for the period(s) of:
During May & June, staff generally must be at camp and ready to work by 9:30am on Mondays and work for 8 hours per weekday not including unpaid breaks. If staff are required to work on a weekend (for example to host a rental group), they will be given an equal number of days off in lieu.
During July & August, staff generally must be at camp and ready to work by 2:00pm on Opening Days and are free to leave after debrief (6:15pm) on Closing Days. Program Staff are generally expected to arrive 1 hour earlier and stay 2 hours later. For more information, please see the Staff Welcome Letter.
Please note that July & August Rental commitments will be confirmed during Staff Training Week
I will be serving on site at LPC’s Red Deer Lake location (22139 TWP RD 440, Ferintosh, AB) or such other location specified by Lone Prairie Camp in consultation with myself.
Recognizing that flexibility is an important aspect of ministry, the staff member will assist as possible in other areas while maintaining a focus on his/her specific responsibilities. LPC reserves the right to change these duties at its discretion due to organizational needs or for other reasons and the staff member is encouraged to seek clarification from the Camp Director if any duty changes are unclear including (if so desired) getting duty changes lasting more than 1 week in writing.
The staff member agrees to well and faithfully serve LPC.
• If you have already read your assigned book, this year's alternative is Emotionally Healthy Spirituality (Updated Edition) by Peter Scazzero. Up to $9.99 (ie. Kindle version cost) will be reimbursed if receipt is submitted via LPC's online Expense Claim Form (https://loneprairiecamp.com/support-us/serve/lpc-expense-claim-form/) using GL Account: "5558 - Staff & Volunteer Costs: Training - Seminars & Resources: Seasonal" & Project: "Summer Camp". If you have also read the alternative book, please contact firstname.lastname@example.org
There may be other required certifications outlined elsewhere in this Service Agreement (eg. First Aid and/or WHMIS)
I recognize that Lone Prairie Camp is a Christian organization whose fundamental objective is teaching and training children and adults in the Christian faith by establishing and operating a properly supervised and operated camp and retreat centre. Because my role is an important role in carrying out that mission, as a condition of my involvement, I, , have read and agree to sign the LPC Affirmation of Faith and LPC Lifestyle and Morality Standards and to adhere to those Statements both during and outside of serving hours.
Statement of faith in Jesus Christ: I, , commit to maintaining in private and demonstrate in public a living, vital and personal relationship with the Lord Jesus Christ. My relationship is solely due to the grace of God through His death and resurrection, which paid for my sin conquering death. In faith, I accepted that I was a sinner and that Christ died for that sin. In faith, I gave my life to Jesus forfeiting all rights to my own will and accepting His will for my life. I rejoice in the resurrection of my Lord and the victory that is His. Ephesians 2:8-10 “ For by grace you have been saved through faith and that not of yourselves, it is the gift of God; not as a result of works, that no one should boast. For we are His workmanship created in Christ Jesus for good works, which God prepared beforehand, that we should walk in them.”
Lone Prairie Camp requires all of its staff to observe the highest standards of ethics and integrity. I, , have read and agree to abide by the LPC Ethics Policy. I recognize that LPC has a reputation for upholding these values, and all staff are expected to hold and observe them. Further, as staff of Lone Prairie Camp, I have a duty of loyalty to LPC. In all of my activities, I will act in the best interests of Lone Prairie Camp.
I understand that I am accountable to the administration. I understand that I can be dismissed from involvement at Lone Prairie Camp if I fail to follow all policies and commitments stated in this Service Agreement or if the administration finds that I am not performing my duties to the standard required of me.
I will contact the camp office (email@example.com) within 7 days of signing this agreement to confirm that I have read and understood this agreement in full. If I do not, I volunteer to assist with breakfast preparation during my first week of service or Staff Training – whichever is later.
LPC provides a staff shirt for every staff member and staff are expected wear their clean staff shirt on Opening & Closing Days as an important part of LPC's Child Protection Policies. If the staff member is unable to produce their clean staff shirt during one of these times, LPC may choose to limit the staff member to non-public areas while parents are onsite. LPC will also provide a staff wristband which must be worn and visable at all times. These wristbands are expected to last for several weeks.
Closed-toed shoes are required in some situations including but not limited to in the kitchen, at Zipline & Climbing Wall and for various maintenance tasks. Appropriate swimwear is required for many beach activities.
LPC does not provide paid sick leave and staff are strongly encouraged to take preventative measures to protect their health during the term of their involvement including (but not limited to) getting adequate rest and sleep between camps. Summer camp can be physically and emotionally demanding and LPC strongly recommends that staff take a weekly Sabbath rest between camps. Lone Prairie Camp reserves the right to send any individual home due to medical concerns evaluated at LPC's sole discretion.
LPC values its many excellent relationships with donors, volunteers, and other supporters. I agree to support those relationships.
I agree to follow all organizational rules set down by Lone Prairie Camp from time to time. If I have any questions about those rules or their application, I will contact my supervisor.
During my service with Lone Prairie Camp, I shall not engage in any activities (either during or outside of serving hours) that create a conflict with the interests of Lone Prairie Camp (see LPC Conflict of Interest policy for more information).
I agree to not disclose any of the Lone Prairie Camp’s confidential information including, without restriction, information relating to donors, staff, campers and renters. I understand that given the nature of LPC, this confidentiality obligation is important. This includes confirming for a third-party whether someone is or is not registered for an LPC event. I will always confirm the identity of the individual I am speaking with before discussing private information including registration status. If in doubt, I will ask the Camp Director.
The copyright, including all moral rights, of all materials prepared by me during my involvement with Lone Prairie Camp shall belong to LPC. All of my work product shall be the exclusive property of Lone Prairie Camp.
During my service and for the one-year period immediately following the termination of my service with Lone Prairie Camp (whether terminated by me or LPC, with or without just cause), I shall not, directly or indirectly, on my own or with or through any other person, organization or entity, solicit any staff of Lone Prairie Camp with whom I had contact during my service with Lone Prairie Camp, to terminate, reduce or not resume his or her service with LPC.
This agreement is subject to the results of a Criminal Record Check with Vulnerable Sector Search and such other background checks or screens requested by Lone Prairie Camp in its discretion, and to the results of those checks being satisfactory to LPC in its discretion.
Due to the sensitive nature and responsibility of working with children, I hereby authorize Lone Prairie Camp access to information with respects to my person from police and/or Child Abuse Registry files
This agreement is subject to Lone Prairie Camp receiving a signed LPC Staff Liability Waiver.
I will successfully complete at minimum a OHS compliant Standard First Aid, CPR C & AED certification before serving my first week with campers. Up to $162.00 + GST (ie. St. John's Ambulance's Standard First Aid (CSA Intermediate) - Level C CPR +AED in-person or blended) will be reimbursed if the receipt is submitted via LPC's online Expense Claim Form (https://loneprairiecamp.com/support-us/serve/lpc-expense-claim-form/) using GL Account: "5558 - Staff & Volunteer Costs: Training - Seminars & Resources: Seasonal" & Project: "Summer Camp".
I will successfully complete WHMIS certification before my involvement with Lone Prairie Camp. I will provide proof of current certification or successfully complete WHMIS certification provided by LPC.
I understand that Lone Prairie Camp will monitor and evaluate my performance based on my ability to fulfill the above-noted duties and other duties, goals and objectives that may be set by LPC in consultation with me.
This document contains the entire agreement between Lone Prairie Camp and me with respect to the matters covered in this document. I am not relying on any verbal or other promises made by LPC or any of its representatives.
I understand and agree that Lone Prairie Camp requires flexibility in carrying out its activities. As such, I agree that LPC may make reasonable changes to this agreement and to the terms of my involvement without affecting the operation of this agreement.
If any provision or portion of this agreement is declared by a court of competent jurisdiction to be void or unenforceable, that provision or portion shall be severed from this agreement to the minimum extent possible.
Lone Prairie Camp may, in its discretion, assign this agreement to an affiliate of LPC or to a successor in LPC’s business or organization.
This agreement shall be governed by the laws of the province of Alberta and the laws of Canada in force in that province.
As mentioned above, this is an important document. We recommend that you read it a number of times and ensure that you fully understand and agree with it. Should you have any questions about this agreement, please contact Lone Prairie Camp – We’d be happy to discuss this document with you.
I have read and understood this agreement. I accept Lone Prairie Camp’s conditional offer of involvement on the terms and conditions set out in this document which I understand will form an agreement between me and LPC. I understand that this offer of involvement is conditional upon LPC conducting further background checks, including a police records check, and being satisfied with the information obtained through those background checks.
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Document Name: LPC Volunteer Staff Service Agreement
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