LPC Volunteer Staff Service Agreement


You should feel free to have this agreement reviewed by a lawyer or other advisor

INTRODUCTION

Lone Prairie Camp Ltd (LPC) is a Christ-centred, registered charity that seeks to facilitate life-changing encounters with the Triune God in an environment distinct from that of normal day-to-day experience. We are committed to helping equip people for service to their family, the Church and their community. We desire to bring glory to our Lord and King by pursuing this call faithfully and with excellence while modeling Acts 2 style community.

DEFINITIONS

Lone Prairie Camp Ltd. (LPC) - Organization offering the position, CRA charity number 815987425 RR0001

Staff – The term “staff” is used to refer to both volunteer & paid positions

Service/Serving – Refers to both volunteer work & paid employment

POSITION

Starting position will be Volunteer , reporting to . I understand that any grievances I have must be directed only to my supervisor and/or his/her supervisor(s).

TERM

This agreement is from to for the period(s) of:

Please note that Rental commitments will be confirmed during Staff Training Week

LOCATION

I will be serving on site at LPC’s Red Deer Lake location (22139 TWP RD 440, Ferintosh, AB) or such other location specified by Lone Prairie Camp in consultation with myself.

GENERAL DUTIES
  1. To honour the philosophy, objectives and policies of the camp and to the best of my ability carry out assigned duties and constructively contribute in every way to the unity of the camp family.
  2. To love and respect each camper.
  3. To be willing to go beyond the call of duty when needed. To take initiative and do the things that need to be done.
  4. To not gossip. To voice all concerns and conflicts in love directly (and only) to the staff member they concern. To include the Camp Director or Program Director where necessary to aid in the resolution of conflict (Matthew 18:15-16).
  5. To be present at all staff meetings & chapels.
  6. To not enter into a romantic relationship with fellow staff during May-August.
  7. To refrain from sharing or posting any pictures of campers except through official Lone Prairie Camp venues.
  8. To pick up and properly dispose of any litter I see around LPC’s property.
SPECIFIC DUTIES

Recognizing that flexibility is an important aspect of ministry, the staff member will assist as possible in other areas while maintaining a focus on his/her specific responsibilities. LPC reserves the right to change these duties at its discretion due to organizational needs or for other reasons. The staff member agrees to well and faithfully serve LPC.

SPECIFIC QUALIFICATIONS

• If you have already read your assigned book, this year's alternative is Emotionally Healthy Spirituality (Updated Edition) by Peter Scazzero. Up to $9.99 (ie. Kindle version cost) will be reimbursed if receipt is submitted to camp office (registrar@loneprairiecamp.com). If you have also read the alternative book, please contact registrar@loneprairiecamp.com

SPECIFIC CERTIFICATIONS

There may be other required certifications outlined elsewhere in this Service Agreement (eg. First Aid and/or WHMIS)

REMUNERATION

  • Lone Prairie Camp agrees to supply a place of residence and meals
  • Expenses will be reimbursed if they were pre-approved by the Camp Director and properly submitted including original till/itemized receipts. This includes a Criminal Record Check if required and if the fee could not be waived, but please note that your Criminal Record Check should generally be free since you are volunteering.
  • Reimbursable mileage if a personal vehicle is used for pre-approved camp business at the yearly rate established by the Canada Revenue Agency or renting a vehicle plus fuel – whichever is less. Note that the date, purpose and starting & ending odometer readings will be required for mileage expense claims.

AFFIRMATION OF FAITH & LIFESTYLE AND MORALITY STANDARDS

I recognize that Lone Prairie Camp is a Christian organization whose fundamental objective is teaching and training children and adults in the Christian faith by establishing and operating a properly supervised and operated camp and retreat centre. Because my role is an important role in carrying out that mission, as a condition of my involvement, I, , have read and agree to sign the LPC Affirmation of Faith and LPC Lifestyle and Morality Standards and to adhere to those Statements both during and outside of serving hours.

Statement of faith in Jesus Christ: I, , commit to maintaining in private and demonstrate in public a living, vital and personal relationship with the Lord Jesus Christ. My relationship is solely due to the grace of God through His death and resurrection, which paid for my sin conquering death. In faith, I accepted that I was a sinner and that Christ died for that sin. In faith, I gave my life to Jesus forfeiting all rights to my own will and accepting His will for my life. I rejoice in the resurrection of my Lord and the victory that is His. Ephesians 2:8-10 “ For by grace you have been saved through faith and that not of yourselves, it is the gift of God; not as a result of works, that no one should boast. For we are His workmanship created in Christ Jesus for good works, which God prepared beforehand, that we should walk in them.”

ETHICS AND DUTY OF LOYALTY

Lone Prairie Camp requires all of its staff to observe the highest standards of ethics and integrity. I, , have read and agree to abide by the LPC Ethics Policy. I recognize that LPC has a reputation for upholding these values, and all staff are expected to hold and observe them. Further, as staff of Lone Prairie Camp, I have a duty of loyalty to LPC. In all of my activities, I will act in the best interests of Lone Prairie Camp.

TERMINATION

I understand that I am accountable to the administration. I understand that I can be dismissed from involvement at Lone Prairie Camp if I fail to follow all policies and commitments stated in this Service Agreement or if the administration finds that I am not performing my duties to the standard required of me.

MISCELLANEOUS

I will contact the camp office (registrar@loneprairiecamp.com) within 7 days of signing this agreement to confirm that I have read and understood this agreement in full. If I do not, I volunteer to assist with breakfast preparation during my first week of service or Staff Training – whichever is later.

OTHER TERMS AND CONDITIONS OF INVOLVEMENT

SICKNESS

Staff are strongly encouraged to take preventative measures to avoid becoming sick during their term of service including (but not limited to) getting adequate sleep between camps. Lone Prairie Camp is not equipped to provide long-term care for individuals and Lone Prairie Camp reserves the right to send any individual home due to medical concerns evaluated at LPC's sole discretion.

RELATIONSHIPS WITH DONORS, VOLUNTEERS AND OTHERS

LPC values its many excellent relationships with donors, volunteers, and other supporters. I agree to support those relationships.

ORGANIZATIONAL RULES

I agree to follow all organizational rules set down by Lone Prairie Camp from time to time. If I have any questions about those rules or their application, I will contact my supervisor.

CONFLICT OF INTEREST

During my service with Lone Prairie Camp, I shall not engage in any activities (either during or outside of serving hours) that create a conflict with the interests of Lone Prairie Camp (see LPC Conflict of Interest policy for more information).

CONFIDENTIALITY:

I agree to not disclose any of the Lone Prairie Camp’s confidential information including, without restriction, information relating to donors, staff, campers and renters. I understand that given the nature of LPC, this confidentiality obligation is important. This includes confirming for a third-party whether someone is or is not registered for an LPC event. I will always confirm the identity of the individual I am speaking with before discussing private information including registration status. If in doubt, I will ask the Camp Director.

COPYRIGHT AND WORK PRODUCT

The copyright, including all moral rights, of all materials prepared by me during my involvement with Lone Prairie Camp shall belong to LPC. All of my work product shall be the exclusive property of Lone Prairie Camp.

NON-SOLICITATION OF STAFF

During my service and for the one-year period immediately following the termination of my service with Lone Prairie Camp (whether terminated by me or LPC, with or without just cause), I shall not, directly or indirectly, on my own or with or through any other person, organization or entity, solicit any staff of Lone Prairie Camp with whom I had contact during my service with Lone Prairie Camp, to terminate or reduce his or her service with LPC.

BACKGROUND CHECKS

This agreement is subject to the results of a Criminal Record Check with Vulnerable Sector Search and such other background checks or screens requested by Lone Prairie Camp in its discretion, and to the results of those checks being satisfactory to LPC in its discretion. Due to the sensitive nature and responsibility of working with children, I hereby authorize Lone Prairie Camp access to information with respects to my person from police and/or Child Abuse Registry files

LIABILITY WAIVER

This agreement is subject to Lone Prairie Camp receiving a signed LPC Staff Liability Waiver.

FIRST AID

I will successfully complete at minimum Standard First Aid, CPR C & AED certification before serving my first week with campers. I will attend the free training offered by LPC or cover any costs associated with pursuing an alternative option.

PERFORMANCE REVIEWS

I understand that Lone Prairie Camp will monitor and evaluate my performance based on my ability to fulfill the above-noted duties and other duties, goals and objectives that may be set by LPC in consultation with me.

ENTIRE AGREEMENT

This document contains the entire agreement between Lone Prairie Camp and me with respect to the matters covered in this document. I am not relying on any verbal or other promises made by LPC or any of its representatives.

FLEXIBILITY

I understand and agree that Lone Prairie Camp requires flexibility in carrying out its activities. As such, I agree that LPC may make reasonable changes to this agreement and to the terms of my involvement without affecting the operation of this agreement.

SEVERABILITY

If any provision or portion of this agreement is declared by a court of competent jurisdiction to be void or unenforceable, that provision or portion shall be severed from this agreement to the minimum extent possible.

ASSIGNMENT

Lone Prairie Camp may, in its discretion, assign this agreement to an affiliate of LPC or to a successor in LPC’s business or organization.

GOVERNING LAW

This agreement shall be governed by the laws of the province of Alberta and the laws of Canada in force in that province.

ADVICE

As mentioned above, this is an important document. We recommend that you read it a number of times and ensure that you fully understand and agree with it. Should you have any questions about this agreement, please contact Lone Prairie Camp – We’d be happy to discuss this document with you.

ACCEPTANCE CLAUSE

I have read and understood this agreement. I accept Lone Prairie Camp’s conditional offer of involvement on the terms and conditions set out in this document which I understand will form an agreement between me and LPC. I understand that this offer of involvement is conditional upon LPC conducting further background checks, including a police records check, and being satisfied with the information obtained through those background checks.

Signature of Staff Member
Signature of Camp Representative

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Document name: LPC Volunteer Staff Service Agreement
lock iconUnique Document ID: 25e4dbd8944460239fb692b368d002e535432cd6
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March 28, 2020 3:54 pm MDTLPC Volunteer Staff Service Agreement Uploaded by Andrew Dreger - info@loneprairiecamp.com IP 68.149.157.40