LPC Staff Service Agreement (CSJ)
You should feel free to have this agreement reviewed by a lawyer or other advisor
Lone Prairie Camp Ltd (LPC) is a Christ-centred, registered charity that seeks to facilitate life-changing encounters with the Triune God in an environment distinct from that of normal day-to-day experience. We are committed to helping equip people for service to their family, the Church and their community. We desire to bring glory to our Lord and King by pursuing this call faithfully and with excellence while modeling Acts 2 style community.
Lone Prairie Camp Ltd. (LPC) - Organization offering the position, CRA charity number 815987425 RR0001
Staff – The term “staff” is used to refer to both volunteer & paid positions
Service/Serving – Refers to both volunteer work & paid employment
Starting position will be , reporting to . I understand that any grievances I have must be directed only to my supervisor and/or his/her supervisor(s).
This agreement is from to for the period(s) of:
Please note that July & August Rental commitments will be confirmed during Staff Training Week
I will be serving on site at LPC’s Red Deer Lake location (22139 TWP RD 440, Ferintosh, AB) or such other location specified by Lone Prairie Camp in consultation with myself.
Recognizing that flexibility is an important aspect of ministry, the staff member will assist as possible in other areas while maintaining a focus on his/her specific responsibilities. LPC reserves the right to change these duties at its discretion due to organizational needs or for other reasons and the staff member is encouraged to seek clarification from the Camp Director if any duty changes are unclear including (if so desired) getting duty changes lasting more than 1 week in writing.
The staff member agrees to well and faithfully serve LPC.
• If you have already read your assigned book, this year's alternative is Emotionally Healthy Spirituality (Updated Edition) by Peter Scazzero. Up to $9.99 (ie. Kindle version cost) will be reimbursed if receipt is submitted via LPC's online Expense Claim Form (https://loneprairiecamp.com/support-us/serve/lpc-expense-claim-form/) using GL Account: "5558 - Staff & Volunteer Costs: Training - Seminars & Resources: Seasonal" & Project: "Summer Camp". If you have also read the alternative book, please contact firstname.lastname@example.org
There may be other required certifications outlined elsewhere in this Service Agreement (eg. First Aid and/or WHMIS)
Lone Prairie Camp sincerely values our dedicated staff and recognizes that “the worker deserves his wages” (Luke 10:7 & 1 Timothy 5:18). Although part of your salary is being covered by grant funding, the Camp Staff Support Pool will be used to cover the rest and depends on the generosity of many donors. We will work with you (eg. provide you with a letter template and training/mentoring) so you can approach family and friends to support you financially while you serve this summer. There will also be several fundraisers for you to participate in and all paid staff are required to submit a Donor Thank You Letter which helps LPC maintain relationships with our donors.
Similar to missionaries seeking financial support, each staff member should try to raise at least $3,000 per 2 months serving at LPC.
Part of your salary is being covered by a Canada Summer Jobs (CSJ) grant. By signing this service agreement, you agree to share the contents of your CSJ "Employee Declaration" and complete all required grant paperwork on time.
Subject to the following conditions, Lone Prairie Camp agrees to pay a one-time bonus to certain full-time summer staff positions for the purpose of assisting students with the payment of their post-secondary tuition fees. If your Service Agreement includes this clause, your position is eligible.
If you have any questions about the remuneration section, please don’t hesitate to contact the LPC office (email@example.com).
I recognize that Lone Prairie Camp is a Christian organization whose fundamental objective is teaching and training children and adults in the Christian faith by establishing and operating a properly supervised and operated camp and retreat centre. Because my role is an important role in carrying out that mission, as a condition of my employment, I, , have read and agree to sign the LPC Affirmation of Faith and LPC Lifestyle and Morality Standards and to adhere to those Statements both during and outside of working hours.
Statement of faith in Jesus Christ: I, , commit to maintaining in private and demonstrate in public a living, vital and personal relationship with the Lord Jesus Christ. My relationship is solely due to the grace of God through His death and resurrection, which paid for my sin conquering death. In faith, I accepted that I was a sinner and that Christ died for that sin. In faith, I gave my life to Jesus forfeiting all rights to my own will and accepting His will for my life. I rejoice in the resurrection of my Lord and the victory that is His. Ephesians 2:8-10 “ For by grace you have been saved through faith and that not of yourselves, it is the gift of God; not as a result of works, that no one should boast. For we are His workmanship created in Christ Jesus for good works, which God prepared beforehand, that we should walk in them.”
Lone Prairie Camp requires all of its staff to observe the highest standards of ethics and integrity. I, , have read and agree to abide by the LPC Ethics Policy. I recognize that LPC has a reputation for upholding these values, and all staff are expected to hold and observe them. Further, as staff of Lone Prairie Camp, I have a duty of loyalty to LPC. In all of my activities, I will act in the best interests of Lone Prairie Camp.
I understand that I am accountable to the administration. I understand that I can be dismissed from work at Lone Prairie Camp if I fail to follow all policies and commitments stated in this Worker Agreement or if the administration finds that I am not performing my duties to the standard required of me.
By Lone Prairie Camp Without Just Cause: I recognize that as per the Alberta Employment Standards Code, Lone Prairie Camp may terminate my employment at any time without just cause and “termination notice is not required for employees who have been employed for three months or less” (see https://www.alberta.ca/termination-pay.aspx). I agree that upon receipt of any minimum entitlements that I then have under Employment Standards Legislation entitlements, no further amounts will be due and payable to me whether under this contract, Employment Standards Legislation or common law.
By Lone Prairie Camp for Just Cause: The Employer may terminate your employment without notice or pay in lieu of notice for just cause, subject to Employment Standards Legislation.
By You: Should you decide to resign from your employment with Lone Prairie Camp, you agree to provide a minimum of four (4) weeks’ prior written notice, which notice may be waived in whole or in part by Lone Prairie Camp in its discretion, subject to Employment Standards Legislation.
For purposes of clarity and notwithstanding anything else in this agreement, Lone Prairie Camp guarantees that you shall receive your minimum entitlements under Employment Standards Legislation.
I will contact the camp office (firstname.lastname@example.org) within 7 days of signing this agreement to confirm that I have read and understood this agreement in full. If I do not, I volunteer to assist with breakfast preparation during my first week of service or Staff Training – whichever is later.
LPC provides a staff shirt for every staff member and staff are expected wear their clean staff shirt on Opening & Closing Days as an important part of LPC's Child Protection Policies. If the staff member is unable to produce their clean staff shirt during one of these times, LPC may choose to limit the staff member to non-public areas while parents are onsite. LPC will also provide a staff wristband which must be worn and visable at all times. These wristbands are expected to last for several weeks.
Closed-toed shoes are required in some situations including but not limited to in the kitchen, at Zipline & Climbing Wall and for various maintenance tasks. Appropriate swimwear is required for many beach activities.
LPC does not provide paid sick leave and staff are strongly encouraged to take preventative measures to protect their health including (but not limited to) getting adequate rest and sleep between camps. Summer camp can be physically and emotionally demanding and LPC strongly recommends that staff take a weekly Sabbath rest between camps. Lone Prairie Camp reserves the right to send any individual home due to medical concerns evaluated at LPC's sole discretion. Although in some cases remote work may be possible depending on the severity of the illness, LPC does not guarantee the availability of remote work and reserves the right to decide that a staff member is too sick to effectively work from home.
LPC values its many excellent relationships with donors, volunteers, and other supporters. I agree to support those relationships.
I agree to follow all organizational rules set down by Lone Prairie Camp from time to time. If I have any questions about those rules or their application, I will contact my supervisor.
During my service with Lone Prairie Camp, I shall not engage in any activities (either during or outside of working hours) that create a conflict with the interests of Lone Prairie Camp (see LPC Conflict of Interest policy for more information).
I agree to not disclose any of the Lone Prairie Camp’s confidential information including, without restriction, information relating to donors, staff, campers and renters. I understand that given the nature of LPC, this confidentiality obligation is important. This includes confirming for a third-party whether someone is or is not registered for an LPC event. I will always confirm the identity of the individual I am speaking with before discussing private information including registration status. If in doubt, I will ask the Camp Director.
The copyright, including all moral rights, of all materials prepared by me during my employment with Lone Prairie Camp shall belong to LPC. All of my work product shall be the exclusive property of Lone Prairie Camp.
During my service and for the one-year period immediately following the termination of my service with Lone Prairie Camp (whether terminated by me or LPC, with or without just cause), I shall not, directly or indirectly, on my own or with or through any other person, organization or entity, solicit any staff of Lone Prairie Camp with whom I had contact during my service with Lone Prairie Camp, to terminate, reduce or not resume his or her service with LPC.
This agreement is subject to the results of a Criminal Record Check with Vulnerable Sector Search and such other background checks or screens requested by Lone Prairie Camp in its discretion, and to the results of those checks being satisfactory to LPC in its discretion.
Due to the sensitive nature and responsibility of working with children, I hereby authorize Lone Prairie Camp access to information with respects to my person from police and/or Child Abuse Registry files.
This agreement is subject to Lone Prairie Camp receiving a signed LPC Staff Liability Waiver.
I will successfully complete at minimum an Alberta OHS compliant Emergency First Aid (CSA Basic), CPR C & AED certification before serving my first week with campers. Up to $152.15 + GST (ie. St. John's Ambulance's Standard First Aid CPR-C & AED (CSA Intermediate) in-person or blended course with 15% ACA discount "ACA22") will be reimbursed if the receipt is submitted via LPC's online Expense Claim Form (https://loneprairiecamp.com/support-us/serve/lpc-expense-claim-form/) using GL Account: "5558 - Staff & Volunteer Costs: Training - Seminars & Resources: Seasonal" & Project: "Summer Camp".
If you are registering with St. John's Ambulance, you will need to register over the phone or email as the 15% ACA discount code will not work if registering through their website. When you contact SJA, make sure to mention the "ACA22" discount code AND that you need to be registered under Lone Prairie Camp's corporate account (Account ID: SITE-065097).
I will successfully complete WHMIS certification before my employment with Lone Prairie Camp. I will provide proof of current certification or successfully complete WHMIS certification provided by LPC.
I understand that Lone Prairie Camp will monitor and evaluate my performance based on my ability to fulfill the above-noted duties and other duties, goals and objectives that may be set by LPC in consultation with me.
This document contains the entire agreement between Lone Prairie Camp and me with respect to the matters covered in this document. I am not relying on any verbal or other promises made by LPC or any of its representatives.
I understand and agree that Lone Prairie Camp requires flexibility in carrying out its activities. As such, I agree that LPC may make reasonable changes to this agreement and to the terms of my employment without affecting the operation of this agreement.
If any provision or portion of this agreement is declared by a court of competent jurisdiction to be void or unenforceable, that provision or portion shall be severed from this agreement to the minimum extent possible.
Lone Prairie Camp may, in its discretion, assign this agreement to an affiliate of LPC or to a successor in LPC’s business or organization.
This document shall not be interpreted as in any way waiving or contracting out of Employment Standards Legislation.
This agreement shall be governed by the laws of the province of Alberta and the laws of Canada in force in that province.
As mentioned above, this is an important document. We recommend that you read it a number of times and ensure that you fully understand and agree with it. Should you have any questions about this agreement, please contact Lone Prairie Camp – We’d be happy to discuss this document with you.
I have read and understood this agreement. I accept Lone Prairie Camp’s conditional offer of employment on the terms and conditions set out in this document which I understand will form an employment agreement between me and LPC. I understand that this offer of employment is conditional upon LPC conducting further background checks, including a police records check, and being satisfied with the information obtained through those background checks.
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Document Name: LPC Staff Service Agreement (CSJ)
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